Time is a precious asset. People teams know this better than anyone, as they often have to manage a lot of work in a short space of time. When they lack the time to focus on their people, attrition rises, engagement lowers and recruitment slows.
As our latest HR study points out, 55% of HR decision-makers feel they are spending too much time on administrative tasks, which prevents them from investing time into more strategic work and projects – the ones that drive engagement, retention and, ultimately, revenue.
This is where software that enables automation can help – digitizing processes to allow them to run almost on their own! Need some examples? Here are 3 time-consuming tasks that HR teams could clear off their desk with ease.
Introduce automation across your HR processes with employee management:
Table of Contents
Making Sick Day Documentation a Breeze
Accelerating Recruitment & Onboarding
Streamlining Salary Disbursement
1. Making Sick Day Documentation a Breeze
Tracking down fit notes is hardly an HR team’s favorite task. But, in many cases, it is an absolute necessity to navigate the tricky world of sick leave.
We already know that tracking absences and all types of leave can be done easily with the help of automation.
When an employee wakes up not feeling their best, there is a stark difference between the process with and without automation:
No. | Steps without automation: | Steps with GajiCermat: |
1 | An employee's absence occurring without being properly recorded in a system | Employee begins by adding their absence period (whether it’s a day or two or the whole week) to GajiCermat online attendance mobile app, KerjaCermat |
2 | At some point, HR receives a message from the employee, or their manager, about their illness | The employee may upload their fit nore using camera’s phone, to their Sick leave request |
3 | During this time, the employees colleagues lack full visibility of their coworkers absence | The certificate is stored securely, while the relevant employee’s manager (and potentially HR) is instantly notified |
4 | HR following up with the employee to receive a sick note (either emailed or sent physically) | Immediately after the manager approves the sick leave request, their approval status will be automatically updated |
What a fast process, isn’t it?
2. Accelerating Recruitment & Onboarding
Some of the most time-consuming tasks that cross HR’s desk involve recruitment and onboarding. After all, there are documents to be signed, access provided to tools, colleagues to be informed, and so much more.
With all that needs to be prepared for an employee’s first day (and even before then), there are a lot of boxes to check and not enough time in the day.
Many tasks in the recruiting and onboarding journey can be digitalized. Things like uploading many employees in bulk once with only one click, Add the employee’s data in a system, or putting supporting documents digitally.
To save even more time, dive deeper into the role automation plays in recruiting and onboarding today.
Contact us for more information.
3. Streamlining Salary Disbursement
Imagine your company grows bigger as your business growth rocketed. You got 1000 employees to send their paychecks. A week before payday would be hell of hectic days for HR if you still use manual disbursement.
Not only is time spent making sure everything is done – even more time is required to make sure it is done right. That way, ideally no room for human error and this would make HR burnt out.
That’s why automated processes can handle everything. When the date of payday rolls around, there’s little a team (and organisation), no need to worry about a thing.
No. | Steps without automation: | Steps with GajiCermat: |
1 | HR checks attendance data manually including unpaid leave taken, overtime, tax and deduction | Thanks to integration with KerjaCermat, HR doesn’t have to manually input attendance |
2 | HR double-checking no manual errors occurred | There will be notification or alert message if specific data is missing or invalid |
3 | HR asked the manager to approve the salary deduction and nett salary | Within a click, HR sent approval to manager, manager will be notified |
4 | Manually transfer employee salary one by one | Disburse salary to many bank accounts simultaneously |
Experience that easy multi-bank disbursement with seamless integrations from the advanced HRIS app. Request a quote now!
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